Contracts
6.—(1) This regulation applies to a contract between a committee and an agency under which the agency is to execute warrants issued by magistrates' courts within the area of the committee.
(2) The contract shall—
(a)contain a service specification, covering the type and volume of work to be done by the agency, the standards of service required and the standards of conduct required of the agency’s staff; and
(b)provide for the committee to monitor the agency’s compliance with that specification.
(3) The contract shall specify a fixed term not exceeding three years, but may make provision for the term to be extended for a period during which tenders for a new contract are invited.
(4) The contract shall require the agency to allow regular inspection of client accounts—
(a)by the committee,
(b)by individuals authorised by the committee, or
(c)by or on behalf of the Lord Chancellor.
(5) The contract shall provide for the prompt payment by the agency to the committee of money collected by the agency on behalf of the committee or of any magistrates' court within the area of that committee.
(6) The contract shall specify the circumstances in which the committee would be entitled to call upon the bank bond or other form of security provided by the agency, including provision for the committee to retain the bond or security for up to six months after the expiry or sooner determination of the contract.
(7) The contract shall be expressed to terminate immediately upon the committee revoking the approval of the agency for whatever reason, and make provision for arrangements consequential upon such termination, including but not limited to arrangements for payment of monies to the committee and arrangements concerning unexecuted warrants.
(8) The contract shall require the agency to provide the committee with a list of all other committees by which it has been approved, and to notify the committee of any new approval or revocation of approval by another committee.
(9) The contract shall provide for the remuneration of the agency, and in particular for the level of fees which the agency may charge when executing distress warrants.
(10) The contract shall require the committee and the agency to comply with the provisions concerning the authorisation of individuals to execute warrants set out in regulation 11 below.
(11) The contract shall specify procedures for dealing with complaints and require the committee to publicise those procedures.
(12) The contract shall require the agency to supply every person against whom a warrant is executed with information in writing on the following—
(a)the purpose of the visit by the individual executing the warrant;
(b)the powers vested in the agency;
(c)how the sum (if any) in respect of which the warrant was issued may be paid;
(d)where advice about the effect of the warrant and related matters may be obtained;
(e)the charges that may be made in respect of the enforcement of the warrant; and
(f)the complaints procedures operated by the agency and the committee.
(13) The contract shall require the agency to inform the committee of any change occurring subsequent to the approval of the agency in relation to any of the matters set out in regulations 4, 5 and 8.
(14) The contract shall permit the committee temporarily to withdraw the agency’s authority to execute warrants, or to place restrictions on that authority, pending notice of a proposal to revoke their approval under regulation 12(4) below.